No Restrictions

Purchasing & Contracts

LRAPA works to procure goods and services at the best value using the most efficient and effective methods possible. In order to maintain good stewardship of public funds and support City values the Agency follows the Public Contracting and Procurement Rules described in Title 1 of LRAPA’s rules. The Agency also abides by state and local rules & regulations.

For questions or comments, please contact LRAPA’s Interim Director at 541-736-1056 ext. 209

Active Requests for Proposals

LRAPA ALTERATIONS SECTION 00 11 13
INVITATION TO BID
00 11 13 – 1

INVITATION TO BID
Sealed Bids for the construction of the Building Alteration Project are invited and will be received by the Lane Regional Air Protection Authority (“LRAPA”) at the LRAPA office located at 1011 Main St., Springfield, Oregon 97477, on or before 2:00PM local time, on June 18th, 2024.
Bids will only be received electronically. Email the electronic Bid to: lance@lrapa.org. Late Bids will not be considered. Bidders are encouraged to send a test email to the email address above to ensure the Agency received it. For receipt time, the sent timestamp from the bidder email account will be used. Electronic Bid packets must be clearly marked “Bid for LRAPA Alterations Project, Lane Regional Air Protection Authority.”
Each Bid must be submitted on the prescribed form and accompanied by a Surety Bond, Cashiers Check, or Certified Check, executed in favor of Lane Regional Air Protection Agency, in the amount not less than ten percent (10%) of the total bid, based upon the total bid amount for those items bid upon. Bidders are required to mail by USPS the original Surety Bonds, Cashier’s Check or Certified Check, postmarked within 3 hours after Bid Due Date of June 18th, 2024, at 2:00 p.m. Mail to Lance Giles, Technical Services Manager, Lane Regional Air Protection Agency, 1010 Main Street, Springfield, OR 97477.
All sealed Bids will be time-stamped upon arrival at the LRAPA (aka Environmental Services Division) front desk. Each Bidder shall submit its Bid on the LRAPA Bid form and shall provide a disclosure of any first-tier subcontractors within two (2) working hours after the Bid closing time. The Bids will be opened at immediately local time on June 18th, 2024. Bids are invited for the following scope of Work for this Project:

Scope of Work:
This project generally consists of an interior improvement including but not limited to selective demolition and new framing, openings, finishes, furnishings, plumbing, HVAC, and electrical work for the Lane Regional Air Protection Agency office. No changes to the number of occupants is proposed.
Questions about the contents of the Contract Documents must be directed to the Owner’s Project Manager (Lance Giles at lance@lrapa.org or 541-736-1056 x229), and not to the Design Consultant. Beginning May 20th, 2024, Bidding Documents, including Project Manual, specifications, drawings, bidding forms, and sample form of agreement are available for downloading in pdf format from the State of Oregon OregonBuys site at https://oregonbuys.gov/bso. Those interested in this project should log in to the State of Oregon OregonBuys system and view the solicitation documents, thereby becoming a Bidding Documents Holder. The Bidding Documents will also be available for downloading on the LRAPA website: https://www.lrapa.org/air-quality-protection/about-lrapa/purchasing-and-contracts/

Bidding Documents may be examined at the following locations:
Douglas County Plan Center
3076 N.E. Diamond Lake Blvd., Suite D
Roseburg, OR 97470
(541) 440-9030
dcplancenter@aasurveying.com

Salem Contractors Exchange
2256 Judson Street S.E.
Salem, OR 97302
(503) 362-7957
info@sceonline.org

Eugene Builders Exchange
2460 W. 11th (P. O. Box 22036)
Eugene, OR 97402
(541) 484-5331
info@ebe.org

Willamette Valley Bid Center
33862 SE Eastgate Circle
Corvallis, OR 97333
(541) 928-5159
wvbidcenter@gmail.com

Bid Requirements:
Each Bid must be submitted on the Bid forms included in the Bid Documents. The Bid package requires the following forms in order to be considered complete:
• Form 00 41 13 – Bid Forms. Each Bid must be submitted on the bid form included in the Bid Documents. Failure to submit these forms may result in the rejection of your Bid.
• Form 00 43 13 – Bid Bond. Each Bid must also be accompanied by a Bid Bond using the form provided, or a certified or cashier’s check payable to the order of the Owner in an amount equal to ten percent (10 percent) of the amount of the Bid as a guaranty that the Bidder, if offered the Contract, will execute the Contract and properly furnish bonds, insurance and evidence of qualifications in conformity herewith. Failure to do so will cause a forfeiture of the Bid guaranty.
• Form 00 43 36 – Proposed Subcontractors.
o Disclosure Form A.
o Other Proposed Subcontractors Form B.
Both lists may be supplied with the Bid, but in any case, must be submitted within 2 working hours after the deadline for receiving Bids.
• Form 00 43 37 – Proposed Equipment Manufacturers.
• Form 00 45 13 – Certificate of Compliance with ORS 279C. Each Bid must be submitted with the Certification of Bidders. Failure to submit these forms may result in the rejection of your Bid. The attention of Bidders is directed to the requirements and conditions of employment to be observed and minimum prevailing wage rates to be paid under the Contract in accordance with the Oregon Bureau of Labor and Industries (BOLI). Bid is to contain, or be accompanied by, a statement by Bidder that Bidder accepts prevailing wage rate provisions required by ORS 279C.840 or 40 USC 276a.
• Form 00 45 54 – Noncollusion Affidavit. Each bid must be submitted with the noncollusion affidavit. Failure to submit these forms may result in the rejection of your Bid.
THE FOLLOWING FORMS ARE TO BE EXECUTED AND SUBMITTED BY THE SUCCESSFUL BIDDER WITHIN 10 CALENDAR DAYS AFTER THE CONTRACT IS AWARDED:
• Form 00 52 00 – Contract.
• Form 00 61 13.13 – Performance Bond.
• Form 00 61 16.16 – Payment Bond.
• Form 00 54 39 – Affidavit of Surety.
• Form 00 65 36 – Warranty.
Failure to submit the forms listed above may result in the rejection of your Bid. Substitution of other versions of the forms listed above will also likely result in the rejection of your Bid. Satisfactory to the Owner. Please read the requirements for the Insurance Certificates as contained in the General Conditions of the Bid Documents (Section 00 71 00). Bids received after the time established for receiving Bids will not be considered. Bids may be withdrawn or modified at any time prior to the Bid closing time, provided that any modified Bid is received again by the time established for receiving Bids.
Prequalification of Bidders are not allowed under the Contract. For the Bid to be awarded to any given Bidder, such Bidder must be qualified in accordance with the applicable parts of Oregon Public Contracting Code. Within five (5) calendar days following opening of Bids, the three (3) apparent low Bidders shall provide the Owner with the information required by ORS 279C.375(3)(b)(A-K).
Unless specifically waived by written notice to the Bidder, Bidder shall provide this information within the above specified time limit. If the apparent low Bidder is not responsive and responsible, the Owner reserves the right to award the Contract to the next lowest Bidder who is responsive and responsible. The Owner reserves the right to reject for good cause all Bids if it is determined to be in the public interest.
The Owner reserves the right to accept or reject any or all Bids in whole or in part, to waive irregularities not affecting substantial rights, and to postpone the award of the Contract for a period of time not to extend beyond 90 days from the Bid opening date. By submitting its Bid, Bidder agrees that its prices quoted remain firm for a period of 90 days from date of bid opening.

Use of Recycled Products:
Bidders shall use recyclable products to the maximum extent economically feasible in the performance of the Contract Work set forth in these documents. Refer to Instructions to Bidders for additional information.

Mandatory Prebid Conference:
A mandatory prebid conference will be scheduled. Representatives of Owner and Design Consultant will be present to discuss the Project. Owner will transmit to all prospective Bidders of record such Addenda as Design Consultant considers necessary to respond to questions arising at the conference. Oral statements by representatives of Owner may not be relied upon and will not be binding or legally effective unless repeated in a written Addendum.
The prebid conference will be held on-site at Lane Regional Air Protection Agency, 1010 Main St., Springfield, OR 97477 on 06/05/2024, beginning at 2 pm local time. Attendees will have a chance to view existing site conditions for the Project.
The Owner will transmit to all recipients’ complete sets of Contract Documents such Addenda as Owner considers necessary in response to questions raised at the meeting and walk-through. Oral statements not confirmed by Addenda may not be relied upon and are not binding or legally effective.
Except for the pre-bid conference walk-through, no other access to the Project Site will be granted pre-bid except as provided for in Section 00 13 00, Instructions to Bidders. During all Site visits the Bidder must be accompanied full-time by an authorized representative of the Owner.

Dated this May 20th, 2024.

LANE REGIONAL AIR
PROTECTION AGENCY
Travis Knudsen, Executive Director
Date: 20 May 2024

Published: OREGON BUYS, Register-Guard
Posted: LRAPA website:
https://www.lrapa.org/air-quality-protection/about-lrapa/purchasing-and-contracts/
END OF SECTION

LRAPA logoLRAPA uses this webpage to:

  • Notify vendors of contracting opportunities.
  • Post bid and proposal documents.
  • Indicate single points of contact who receive bids and proposals.
  • Post Notices of Intent for cooperative procurements and sole source purchases.
  • Share opportunities and contract awards.